Finance Officer role at NEI Ltd

FINANACE & HR OFFICER – JOB OPENING

BACKGROUND
Natural Extracts Industries Ltd (NEI) is a social enterprise company pioneering the sustainable flavor manufacturing industry in Tanzania, focusing on vanilla, cocoa, orange and coffee. The company works in all areas from cultivation, to post-harvest processing, to value-add manufacturing and to international sales and marketing. The supply chain currently integrates over 3,500 farmers from Kilimanjaro, Kagera, Morogoro, and Arusha regions, and through this sourcing model NEI aims to deliver a longer term socioeconomic impact of >$250 in incremental annual income per smallholder household, on average. Currently, products include natural flavors, such as: (i) liquid extracts from vanilla, orange and coffee; and (ii) solid flavors like gourmet-grade bourbon vanilla pods, cacao powder and cacao nibs. The company is embarking on a rapid scale-up to meet growing international customer demand.

ROLE RESPONSIBILITIES
The Finance & HR Officer will be responsible for the following activities:
• Assist the Finance Lead on:
o Book keeping by recording all the company transactions on an ERP system with careful consideration to the chart of accounts, project codes and statutory deductions/contributions;
o Auditing inventory physically at the end of every quarter and compare the same to the system counted inventory;
o Reconciliation of bank statements every month;
o Managing the petty cash box and general cash disbursements using the imprest method;
o Managing the fixed asset register;
o Follow up with customers on pending payments using the aged receivables report;
o Payroll including payslips, TRA and NSSF payments, and consultant/service provider payments including withholding taxes;
o Reconciling invoices on a weekly basis, managing aged receivables, and other finance-related needs as may arise;
o Staying abreast of updates on government policies and legislation, particularly monitoring publications on Tanzania’s Official Gazette;
o Preparation of general paper work for submission to government entities, parastatal organisations, investors, donors and other parties, as may be needed by NEI and regulators;
• Assist on HR duties, including:
o Enforcing HR policies (as per Employee Handbook) and ensuring all employees understand and adhere to these policies;
o Being an impartial and unbiased representative of employees to the company, and of the company to employees;
o Ensuring all contracts and staff records (documents/letters/forms) are properly completed and filed, and that these adhere to corporate and regulatory policies;
o Helping to on-board new staff, off-board departing staff, enforcing finance (and HR) policies, and liaising with external consultants (finance, HR) as needed;
o Representing the company at CMA hearings, as needed;
• Follow, without exception, all work instructions, health/safety rules and quality control measures as per the Company\’s Quality Management System, including all Standard Operating Procedures (SOPs) and Good Manufacturing Practices (GMPs);
• Furthering the company mission: to become a leading African manufacturer of premium natural flavour products for the home baking and commercial kitchen markets, while providing sustainable, increased income for smallholder farmers;
• Adhering to and instituting the company values of Professionalism, Ambition and Teamwork;
• Any other duties as may be required from time to time by the management team or the Directors.

DESIRED SKILLS
The Finance & HR Officer will have the following qualifications and competencies:
• Bachelor\’s degree, diploma or equivalent in Finance, Economics, Commerce or Accounting, with a minor in Human Resources Management;
• At least 2 years of experience as Accountant, Senior Bookkeeper or as HR Manager; procurement skills and in-depth knowledge of the labour law are highly desirable;
• Ability to negotiate with government and contractors, follow correct regulatory and procurement procedures;
• Ability to conduct Microsoft Excel-based analysis and reporting;
• Ability to communicate clearly and effectively, both oral and written, in Swahili and English, particularly for legal and regulatory letters/documents and for investor reporting;
• Must be highly skilled in computer productivity packages such as Microsoft Office, Google Apps and Accounting Systems;
• Ability to work in a multi-cultural environment and be sensitive to foreign culture;
• Ability to work independently, with limited supervision;
• A passion for the food industry and social impact.

EXPRESSIONS OF INTEREST
If you would like to be involved, please contact us at hr@nei-ltd.com, including your CV and a brief message about your passion Finance & HR Officer in a social enterprise.