Job Vacancy: Credit Controller

Job Vacancy: Credit Controller

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Job Vacancy at St Constantine’s International School

Credit Controller


Credit Controller

The credit controller oversees all issues related to school fees and invoicing parents. The credit controller resolves problems in relation to school fees invoices, reconciliation of parent accounts and contacts parents on set times to follow up on school fees payments.


Role Reports to: Accountant

Job Description:

The credit controller is expected to:

  • Promote and contribute to the school’s aims (mission, vision, values, policies).
  • Promote a positive school culture which is happy, purposeful and productive.
  • Maintain a pleasant, cooperative public relationship with the school community.
  • Assist and support staff whenever possible.
  • Ensure all parents have paid tuition fees on time.
  • Maintain accurate records of school fees payments, scholarships and repayment plans.
  • Undertake daily transactional duties to ensure all school fees payment through the school bank account have been correctly identified and recorded.
  • Undertake such other duties as may be reasonably required


The credit controller will:

  • Preparation and sending of invoices concerning School fees as well as “extras” invoices.
  • Re‐billing the students’ account for their “extras”.
  • To ensure day students and boarders receive the correct invoice relating to the student status.
  • Following up and booking payments on behalf of students on the accounting system.
  • Liaising on admissions with the Head of Primary and Head of Secondary in order to keep accurate student records on iSAMS. All new data relating to the parent/student database must be entered into iSAMS in order to maintain accurate information.
  • To liaise with the iSAMS Administrator on a regular basis.
  • Answering parent queries regarding student accounts.
  • To meet with parents to assist with queries and receive payments. Issuing receipts against payments received.
  • Reconciling the bank statement and crediting parent accounts on Quickbooks.
  • Deal with queries regarding payments from Parents and parent billing.
  • Negotiating repayment plans and follow up on payment commitments from parents in consultation with the Headteacher and Heads of School.
  • Liaising with the appointed debt collector and producing weekly reports on progress of debt collection.
  • To liaise with the Heads of Primary/Secondary on unpaid school fees as and when required.
  • Process all Medical Insurance applications on behalf of staff and students and to liaise with the appointed medical insurance provider on claims and the quarterly report.
  • To assist with the booking of flights and travel for staff and students, when required.
  • To attend to matters concerning parents and students, as and when required.
  • To assist the Accountant with other work in the Accounts office which may be called upon from time to time.
  • Various other tasks that may be required in order to work as a team in the Business Office.
  • To uphold the ethos and values of the school, having respect for all colleagues and ensuring that all school related matters are dealt with in the strictest of confidence
  • To ensure that all financial matters are dealt with in an honest manner.

Profile of desired qualities, competencies and experiences: 

  • Knowledgeable.
  • Enthusiastic and hard-working (willing to go the extra mile when required.)
  • Models good practice in line with school philosophy.
  • Maintains confidentiality and demonstrates integrity.
  • Flexible.
  • Creative thinker.
  • Problem solver.
  • Proficient in the use of ICT.
  • Excellent organisational and time management skills.
  • Excellent communicator.
  • Open and approachable.
  • Team-player.
  • Superb knowledge of administration organisation.


We Offer:

  • Competitive terms of employment and outstanding working conditions.
  • Favourable salary package commensurate with the position.
  • Opportunity to work with a team of highly supportive and creative colleagues from all over the world.
  • Excellent Professional Development.


  • Bachelor Degree in Accounting, Finance or related fields. CPA (T) or ACCA will be an added advantage
  • Minimum 4 years of accounting especially in accounts receivables is essential

Early applications are advised. We reserve the right to appoint a suitable candidate before the closing date of the application.

Applicants will be required to submit a letter of application and CV, together with copies of their education certificates and police clearance to the Director of Administration and Finance, Ms Victoria Thomas at . On your CV, please include the names and contact email addresses of three professional referees.

SCIS is totally committed to safeguarding the welfare of children and young people and expects the same from its employees. All new staff will be subject to detailed and enhanced pre- employment clearance, including identity checks, criminal background checks for all countries lived in, qualification checks, employment checks to include an exploration of any gaps in employment, and satisfactory reference checks for all employment in the last 5 years.

Due to the expected high volume of applications, only short-listed applicants will be contacted.

Closing date: 4pm, Monday 24th July, 2023. Location: Arusha, Tanzania

This email may contain privileged or confidential information and is intended solely for the use of the individual to whom it is addressed. Any views or opinions presented are entirely those of the author and do not necessarily represent those of St. Constantine’s International School. If you are not the intended recipient, please be advised that you have received this email in error and that any use of this email is strictly prohibited. If you have received this email in error please notify immediately of the error in transmission.


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