WE ARE HIRING! STOREKEEPER VACANCY

On behalf of our client, we are looking for a STOREKEEPER.

The Storekeeper will procure materials, inspect and receive goods, organizes storage areas, takes the stock of inventory, records item movements, administers the hotel’s purchasing, receiving, and storekeeping, and plays a key role in the proper care and monitoring of stock, including ordering, receiving, issuing, and managing inventory.

Responsibilities & Duties

Purchasing:

• Receive and process requests for quotes and price lists.
• Identify and develop partnerships with potential suppliers.
• Compile and analyze competing bids (price comparison, service level, delivery, and

payment terms & conditions) for management to approve suppliers.

• Maintain an up-to-date list of existing and new items in the computerized Materials

Management System (MMS).

• Update approved suppliers’ details, prices, and specifications in the MMS.
• Monitor stock levels to ensure item availability when needed.
• Notify Heads-Of-Department (HOD) of critically low stock levels and purchasing

challenges.

• Prepare and place authorized purchase orders.

Receiving:

• Inspect each delivery before signing the delivery note/bill.
• Ensure that items purchased correspond to the requirements in terms of quality and

specifications (size/grade/variety/brand).

• Verify that items purchased are received at the appropriate time and in good condition.
• Verify that items received match quantities ordered, and reconcile with the delivery

note.

• Refuse items that do not match purchase orders in terms of price, quality,

specification, condition, delivery time or are above the quantity ordered.

• Verify that supplier bills reconcile with delivery notes.
• Ensure that information on supplier bills and receipts comply with fiscal regulations.
• Record items received in the MMS.

Storekeeping:

• Receive and process store and hotel department requisitions.
• Issue items as per approved requisitions.
• Ensure proper use and approval of store records (requisition notes, wastage notes, and

store transfers).

• Organize storage spaces with operational efficiency in mind.
• Label storage locations and items.
• Keep storage areas neat and tidy.
• Limit and control access to storage areas to authorized personnel and times only.
• Prevent and protect stored items against loss, theft, or damage.
• Follow First-In: First-Out (FIFO) store management protocols.
• Re-package or cover items were required for safe and hygienic storage.
• Label items with production and expiry dates where required.
• Maintain awareness and inform HOD of items close to expiry.
• Discard expired items appropriately and immediately.
• Monitor and control facilities’ temperatures and ventilation.
• Monitor and control the temperature of refrigeration units.
• Monitor storage facilities both inside and outside and report damages, necessary repairs

or propose improvements.

• Clean and disinfect storage areas and items in strict compliance with hygiene

standards.

• Ensure the equipment and tools used by teams are cleaned before returning to storage.
• Adhere to all Health and Safety procedures particularly relating to food and beverage

items.

Monitor storage facilities both inside and outside and report damages, necessary repairs

or propose improvements.

• Clean and disinfect storage areas and items in strict compliance with hygiene

standards.

• Ensure the equipment and tools used by teams are cleaned before returning to storage.
• Adhere to all Health and Safety procedures particularly relating to food and beverage

items.

Inventory Control:

• Assign and categorize items’ PLU codes, Stocktaking groups, and Sales groups.
• Conduct regular physical stock counts.
• Input stock counts into the MMS.
• Reconcile and report shrinkages: discrepancies between stock counts and theoretical

inventory levels.

• Prepare regular shrinkage and movement reports for management review and approval.
• Identify and report to HOD slow-moving items.

Record Keeping:

• Capture or ensure proper input of store records into the MMS.
• Maintain clear and organized records to ensure all store records are filed and stored

properly.

• Maintain an up-to-date database of Suppliers’ corporate information and contact

details.

• Save Suppliers’ Catalogues, Quotes, Terms & Conditions, and Price Lists.
• Save Purchase Orders.
• Save Delivery/Receiving Notes (Purchases – Item report)
• Export Purchase Data for input into Accounting Software.
• Backup MMS data.

Reporting:

• Save Wastage reports.
• Save Temporary Shrinkage reports.
• Save Approved final Shrinkage reports.
• Save Movement reports.
• Prepare Closing Inventory Value reports.
• Prepare POS Purchasing Reports.
• Prepare Inventory Turnover reports.

Qualifications and experience

• 3 years of work experience as a STOREKEEPER in the hospitality Industry.
• Excellent knowledge of store Keeping regulations and procedures.