REQUEST FOR TENDER SERVICES- SECURITY GUARDING SERVICES AT ASILIA LODGES AND CAMPS.

ASILIA LODGES AND CAMPS

REQUEST FOR TENDER

FOR

SECURITY GUARDING SERVICES 

RFT: ALC/0003/2022

1. Introduction

Asilia Lodges and Camps, hereinafter referred to as “ALC,” has issued this Request for Tender (RFT) by inviting responses from independent and registered suppliers with demonstrated professional competence and experience to provide Security Guarding Services for ALC.

Through this RFT, ALC seeks to get the best and reliable service from the best Service Provider with competitive prices. All qualified Service Providers are welcomed to this opportunity to do business with ALC.

2. RFT Communications

1. ALC has assigned the following RFT identification number that must be referenced in all communications regarding this RFT:

RFT: ALC/0003/2022

1. Unauthorized contact about this RFT with employees or officials of ALC except as detailed below may result in disqualification from consideration under this procurement process.

1. Potential supplier must send the filled RFT by either scanning the documents and send by email or by post to the following person designated as the RFT Coordinator

The Secretary of Tender Committee

Asilia Lodges and Camps

P.O. Box 1111

Arusha.

kil…@asiliaafrica.com

1. Potential supplier must ensure that ALC receives all written comments, including questions and requests for clarification, no later than the written comments deadline detailed in Section 5 Schedule of Events

3. General Contracting Information

1. RFT Amendment

ALC reserves the right to amend this RFT at any time, provided that it is amended in writing. However, prior to any such amendment, ALC will consider whether it would negatively impact the ability of potential supplier to meet the Quote deadline and revise the RFT Schedule of Events if deemed appropriate.

1. RFT Cancellation

ALC reserves the right, at its sole discretion, to cancel or to cancel and reissue this RFT

1. ALC Right of Rejection

Subject to applicable laws and regulations, ALC reserves the right to reject, at its sole discretion, any, or all Tender.

ALC may deem as non-responsive and reject any Tender that does not comply with all terms, conditions, and performance requirements of this RFT. Notwithstanding the foregoing, ALC reserves the right to waive, at its sole discretion, a Tender’s minor variances from full compliance with this RFT. If ALC waives variances in a Tender, such waiver shall not modify the RFT requirements or excuse the Service Provider from full compliance with such, and ALC may hold any resulting Service Provider to strict compliance with this RFT.

4. RFT Requirements

The Service Provider must address all items detailed below and provide, in sequence, the information and documentation as required.

The RFT Coordinator will review the Tender to determine if the requirements are met and addressed as required.

Below are the requirements:

1. The Tender must be delivered to ALC no later than the deadline specified in the RFT Section 6, Schedule of Events.

1. The Service Providers must state the years of experience they have been performing the services required by this RFT.

1. The Service Provider must provide evidence to show that due diligence is done for all the security guards they employ

1. The Service Provider must provide proof and evidence of insurance cover in the case of theft, loss, or damage to their clients

1. The Tender must indicate the proposed price for the entire scope of service provided by Service Provider including the price per security guard and prices for security equipment. Any offers inclusive to the package should also be stated and outlined. Price must be in TZS currency

1. The Price Quote shall remain valid for at least 120 days after the deadline date of submission of the RFQ as indicated under Section 6 Schedule of Events.
2. Provide all legal and regulatory registration documents including TRA tax identification number (TIN), VAT Registration Number (VRN) current business license, certificate of registration or incorporation and any documents or certifications obtain Ministry of Home Affairs or Tanzania Police Force

1. Conditions of invoice payment will be on a 30 day credit term from date of invoice delivery

5. Schedule of Events